Event Organizing & Media Company for Beverage Insdustry Sustainable Packaging Forum 2026

1. BACKGROUND

Mongolia Without Plastic Waste (MWW) is a non-governmental organization working to advance circular economy solutions, responsible waste management, and the introduction of Extended Producer Responsibility (EPR) systems in Mongolia.

Mongolia is entering a critical phase in the development of its waste management system, with ongoing policy discussions on integrating Extended Producer Responsibility (EPR) into national legislation.

To support this transition, MWW is organizing the Mongolian Beverage Industry Sustainable Packaging Forum 2026 – a high-level, multi-stakeholder platform that will convene government leaders and policymakers, beverage producers and importers, recycling and waste management companies, financial institutions and development partners, CSOs and industry experts.

The forum aims to:

• Facilitate industry alignment on EPR design and implementation
• Showcase leadership in circular packaging solutions
• Catalyze partnerships and investments in waste management

2. OBJECTIVE OF THE RFP

MWW invites qualified Event Organizing and Media Companies to submit proposals for the end-to-end planning, management, and execution of this high-level forum.

The selected company will be responsible for delivering a professionally executed, high-visibility event that effectively engages senior stakeholders and sponsors.

3. SCOPE OF WORK

The selected company will be responsible for:

A. Event Planning & Management

1. Develop a detailed event plan, agenda and timeline
2. Identify, and secure a suitable event venue and catering (venue rental and catering costs will be covered by the client and are not included in this service fee).
3. Prepare sponsorship packages and presentations for event sponsors.
4. Manage logistics (registration, guest reception, proposing and contracting the host/emcee, proposing and contracting panel discussion moderators, and organizing English–Mongolian simultaneous interpretation etc.)
5. Coordinate speakers and manage on-site execution

B. Branding & Event Experience

1. Develop event branding and visual identity
2. Design and produce event materials (backdrops, signage, badges, etc.)
3. Ensure a premium, professional event setup
4. Ensure that audio, visual setup is sufficient (sound, lighting, screens)

C. Media, visual & communication

1. Develop and implement a communication strategy
2. Produce promotional materials (graphics, videos, announcements)
3. Manage media outreach and press engagement
4. Deliver professional photography and videography

E. Content Production

1. Produce pre-event promotional video and banner posters
2. Capture real-time event highlights and create short reels
3. Create event speaker quote posters
4. Deliver a high-quality post-event aftermovie

H. Post-Event Deliverables

1. Event report and media coverage summary
2. Photo and video package
3. All final and editable materials

4. DURATION OF ASSIGNMENT

The selected contractor shall complete the event preparation within 5 weeks.

Payment will be made in two installments: 50% advance upon contract signing and submission of a detailed work plan, and the remaining 50% after the successful organization of the event and submission of the final report.

Event date: June 10, 2026

No.	Work Phase	Timeline
1	Contract signing	2026.05.04
2	Approval of detailed work plan by the client	2026.05.08
3	Event planning, promotion, and preparation	2026.05.08 – 2026.06.09
4	Event day execution	2026.06.10
5	Post-event report (1–2 weeks after the event)	2026.06.10 – 2026.06.24

5. ELIGIBILITY & QUALIFICATIONS

Interested companies should demonstrate:

1. Proven experience organizing high-level conferences or forums
2. Strong portfolio in event management and media production
3. Experience working with government, private sector, or international organizations
4. Capacity to deliver high-quality branding and production
5. Strong media network and communication capabilities

Evaluation Criteria

Proposals will be evaluated based on:

1. Relevant experience and past performance (20%)
2. Quality and feasibility of approach (30%)
3. Creativity and innovation (20%)
4. Cost-effectiveness (30%)

6. PROPOSAL SUBMISSION REQUIREMENTS

Interested bidders must submit a technical proposal (understanding of the assignment, proposed approach and methodology, workplan and timeline and relevant experience and portfolio, team composition including roles of key personnel and CVs of core team members) and a financial proposal (detailed and itemized budget that does not exceed 35 million MNT, optional services /if any/),

7. SUBMISSION METHOD AND DEADLINE

Proposals must be submitted electronically toinfo@mww.mnwith a subject line: RFP – Event Organizing & Media Company in English or Mongolian by 11AM on April 30, 2026

8. CONTACT FOR CLARIFICATIONS

www.mww.mn | info@mww.mn | +976-8880-6525, +976 9999-6059 | Social Media: [LinkedIn | Facebook | Instagram]

Address: 11th Floor, Gegeenten Office Building, Khoroo 15, Khan-Uul District, Ulaanbaatar, Mongolia

Mongolia Without Waste reserves the right to accept or reject any proposal without obligation, while incomplete submissions may not be considered.